Research Services provides guidance on costing including specific costs related to insurance for research.
Here is a non-exhaustive list of fees and costs which may need to be included in the budget of an international collaboration project, depending on the scale and location of your project:
See section below
- Local ethics committees fees
Local ethics committees’ fees may vary by country.
Working in a high risk country or/and on high risk activities might require a premium. You might also need to take out additional insurance not covered by the University insurance (e.g. motor insurance).
- Insurance for sites outside the UK (clinical trial specific)
Many countries require a prescriptive form of cover with a separate clinical trial-specific insurance policy. Such cover must be arranged through the University. Early referral to the Risk and Insurance Manager (Research) is advised and more information can be found on the Research Support website.
Specialist advice might need to be taken to provide guidance on local laws and regulations (e.g. obligations for overseas staff, requirements linked to the activities depending on the jurisdiction they are taking place). Please contact Legal Services Office if you require further advice.
- Management time – face-to-face meetings
Budget for staff time dedicated to nurturing partnership and managing the project is often underestimated. Sufficient employment and travel costs to cover face-to-face meetings might need to be budgeted.
- Publication costs for open access
Sherpa Juliet informs whether costs of open access publication may be reimbursed by a funder.
Languages services might be necessary for the project management and implementation. The University’s preferred supplier should be used where possible.
Any payment to USA has US$20-30 deducted as a wire fee. The wire fee is deducted before it reaches the beneficiary. If the US collaborator/sub-contractor is submitting an invoice, they should add a line for the wire fee to ensure they receive the payment in full.
- Relocation and travel costs
The department may agree to cover all related travel and relocation costs. Where the University has requested work to be carried out overseas, reasonable relocation expenses will be reimbursed by the University. All relocation costs must be agreed in advance by the head of department / faculty board chair.